News
BHA Nominations for Board of Directors Announced
Posted on May 3rd, 2022

Dear BHA Member,
 
Below is the final slate of candidates standing for election to the Board for 2022:
·         President – Harry Baumes
·         Secretary – Helen Krewson
·         Phase 2 Representative – Melinda Moore
·         Phase 4 Representative – Sue Baumes
·         Phase 6 Representative – Maxine Lebo       
·         Phase 10 Representative – Gerri Ness         
·         At Large Representative – Bill Wilkins
 
Because there is only one candidate for each position open for election, the requirement that voting be conducted will be waived.  Instead, the President will call for a vote by the Membership that the slate be accepted as presented.  This vote will take place at the June membership meeting on Saturday, June 11, at 9:00 AM at the Community Center.
 
What follows below are Article VII of the BHA Bylaws regarding elections and the relevant portions of Article V regarding the role and responsibilities of Board Officers and Phase Representatives.
 
Ken Dynan, Chair
BHA Nominating Committee
 
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V. OFFICERS AND PHASE REPRESENTATIVES:
The Officers of the Association shall be a President, a Vice President, a Secretary and a Treasurer.
  
A. PRESIDENT
The President shall be the Chief Executive Officer of the BHA and subject to the direction of the Board. The President shall direct the implementation of all orders and resolutions of the Board. The President shall preside at all meetings of the membership and the Board, and shall set the agenda and invite guest speakers.
The President shall appoint all chairpersons of committees, with prior confirmation from the Board.
The President shall act as the primary BHA representative in all BHA contacts and meetings.
It shall be the responsibility of the President to initiate and maintain regular contact with Tunnell Companies, LP, and any other Tunnell affiliated organizations.
The President, by virtue of the office, shall be an ex-officio member of all committees (except Nominating and Auditing), or shall appoint an Officer or Board Member to join a committee as required.
The President shall submit the event calendar for the year. Once approved by the Board, the calendar shall be communicated to Tunnell Companies by December 15 for overall event coordination in all Tunnell Companies owned locations.
C. SECRETARY
The Secretary is responsible for the security, safekeeping and accuracy of all Board records.
The Secretary shall record all the proceedings of Membership and Board meetings. Minutes of all membership meetings shall be posted in a timely manner - usually within no more than 10 days - on the BHA website in an area accessible to all BHA members. Minutes of all Board meetings shall be posted in an area of the BHA website accessible to all Board members.
The Secretary shall receive and file all correspondence as directed.
The Secretary shall give notice of all meetings for which notice is required by these Bylaws.
The Secretary shall disseminate all information to BHA Members and/or Baywood residents as defined by the Board utilizing the BHA website, its electronic mail system or by hard copy, as appropriate.
E. PHASE REPRESENTATIVES
 
All Phase Representatives elected pursuant to Article IV, Section D of these Bylaws shall serve as Members of the BHA Board of Directors. Phase Representatives shall give special attention to the needs and requests of BHA Members residing in their designated Phase and report said needs and requests to the Board for consideration.
Phase Representatives shall serve as members of the Membership Committee.
Phase Representatives shall contact all new residents within their phase and provide them with an Orientation to Baywood and the BHA, and shall solicit their membership in the BHA.
Phase Representatives shall make distributions of notices and information as needed and maintain and keep current all documentation for the Orientation to Baywood and BHA.
No Officer may serve simultaneously as a Phase Representative of the Association, except in an acting capacity as outlined in Article IV, Section M.
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VII ELECTIONS
 
A.    For purposes of this Article (ELECTIONS), wherever the phrase “member in good standing” is used, it shall mean someone who currently owns or has occupied a home in Baywood for a period of at least two years, is a full-time resident, and whose dues are current.
 
B.    The Chairperson of the Nominating Committee shall submit a preliminary slate of candidates for election to the Board of Directors, composed of members in good standing, to all BHA members either by electronic or U.S. mail by April 15 along with a copy of this section of the Bylaws. Other nominations of members in good standing may be submitted to the Chairperson of the Nominating Committee either by electronic or U.S. mail for receipt by April 30. No nominations may be made, nor will any be accepted, beyond this date.
 
C.   A candidate for the position of Phase Representative, other than that of an AT-LARGE Phase Representative, must reside in the phase they will represent as of April 30.
 
D.   The Chairperson of the Nominating Committee shall then submit the final slate of candidates, along with a pre-numbered ballot and/or a unique electronic voting key for use with an online voting system approved by the Nominating Committee, to all BHA members in good standing by May 15.
 
E.    Voting shall be conducted under the supervision of the Nominating Committee and with the assistance of the Web (and Directory) Committee whenever electronic voting is approved by the Nominating Committee. BHA Members may return pre-numbered ballots by U.S. mail or in person to the Nominating Committee Chairperson, or cast ballots using a unique electronic voting key issued by the Web (and Directory) Committee, on or before a date announced in advance by the Nominating Committee to ensure that votes can be properly recorded in time for the June membership meeting. Members in good standing who find it necessary to vote in person may do so at the June membership meeting.
 
F.    Votes shall be counted in confidence by the members of the Nominating Committee, and with the assistance of the Web (and Directory) Committee whenever electronic voting has been approved by the Nominating Committee. Results of the elections will be announced by the Nominating Committee Chairperson.
 
G.   The number of votes cast for any candidate shall not be disclosed. Physical ballots cast shall be retained by the Chairperson of the Nominating Committee for 90 days and then destroyed, while ballots cast electronically will be deleted after 90 days and removed from all data archives in which they are recorded with the assistance of the Web (and Directory) Committee.
 
H.   The President or a sitting member of the board shall install newly elected Board Members immediately following the election’s conclusion at the June membership meeting.
 
I.      Should there be one or more offices unoccupied at the conclusion of the election, the President shall proceed to fill such offices as if a vacancy had occurred, under the provisions of Article IV, Section M.
 
J.    The requirements to provide ballots to the membership and to conduct a vote in accordance with the provisions of this Article shall be waived should there be no more than one candidate for each position open for election in the final slate of candidates submitted by the Chair of the Nominating Committee. In this instance, the Chair of the Nominating Committee shall submit a privileged motion for an immediate vote by the Membership at the June meeting that the slate of candidates be accepted as presented. Upon approval of this motion, all candidates shall be installed as members of the Board.
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