News
2018 BHA Elections Process Underway
Posted on Feb 15th, 2018

Dear BHA Member,
 
Each year, the BHA Nominating Committee conducts elections to the Board of Directors of the Association in June. The process starts by alerting the membership to positions open for election, and asking members to consider becoming more involved in the Association and possibly standing for election.
 
The following positions for the Board of Directors are up for election in 2018:
President (two year term)
Secretary (two year term)
Phase 2 Representative (two year term)
Phase 4 Representative (two year term)
Phase 6 Representative (two year term)
Phase 10 Representative (two year term)
At-Large Phase Representative (one year term)
 
If you are interested in running for any of the above positions, please contact me or any of the following Nominating Committee members:
Alan Cropper
Ken Dynan
Peter Incatasciato
Kathi Meredith
 
Feel free to contact us also using email address elections@baywoodhoa.org.
 
What follows below is (the relevant portions of) Article V of th BHA Bylaws regarding the role and responsibilities of Board Officers and Phase Representatives. A complete copy of the Bylaws can be found using this link.
 
We would appreciate receiving your response by April 1. An initial slate of candidates will be made available to the membership by April 15.
 
Thank you,
Alice Wagner
Nominating Committee Chair
 
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V. OFFICERS AND PHASE REPRESENTATIVES:
The Officers of the Association shall be a President, a Vice President, a Secretary and a Treasurer.
  
A. PRESIDENT
The President shall be the Chief Executive Officer of the BHA and subject to the direction of the Board. The President shall direct the implementation of all orders and resolutions of the Board. The President shall preside at all meetings of the membership and the Board, and shall set the agenda and invite guest speakers.
The President shall appoint all chairpersons of committees, with prior confirmation from the Board.
The President shall act as the primary BHA representative in all BHA contacts and meetings.
It shall be the responsibility of the President to initiate and maintain regular contact with Tunnell Companies, LP, and any other Tunnell affiliated organizations.
The President, by virtue of the office, shall be an ex-officio member of all committees (except Nominating and Auditing), or shall appoint an Officer or Board Member to join a committee as required.
The President shall submit the event calendar for the year. Once approved by the Board, the calendar shall be communicated to Tunnell Companies by December 15 for overall event coordination in all Tunnell Companies owned locations.
 
C. SECRETARY
The Secretary is responsible for the security, safekeeping and accuracy of all Board records.
The Secretary shall record all the proceedings of Membership and Board meetings. Minutes of all membership meetings shall be emailed to the membership, posted on the BHA official website and a hard copy made available at the request of any Member after agreement of the contents and approval by the Board. Minutes of all Board meetings shall be emailed to all Board members and shall be posted in the “Board Only” section of the BHA website once the Board members have agreed to and approved the contents of the minutes.
The Secretary shall receive and file all correspondence as directed.
The Secretary shall give notice of all meetings for which notice is required by these Bylaws.
The Secretary shall disseminate all information to BHA Members and/or Baywood residents as defined by the Board utilizing the BHA web mail system or by hard copy, as appropriate.
The Secretary shall serve as a member of the Budget Committee.
 
E. PHASE REPRESENTATIVES
 
All Phase Representatives elected pursuant to Article IV, Section D of these Bylaws shall serve as Members of the BHA Board of Directors Phase Representatives shall give special attention to the needs and requests of BHA Members residing in their designated Phase and report said needs and requests to the Board for consideration.
Phase Representatives shall serve as members of the Membership Committee.
Phase Representatives shall contact all new residents within their phase and provide them with an Orientation to Baywood and the BHA, and shall solicit their membership in the BHA.
Phase Representatives shall make distributions of notices and information as needed and maintain and keep current all documentation for the Orientation to Baywood and BHA.
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